TopVault Docs

Track Online Orders ​

When you buy cards online from sites like TCGPlayer, you often place orders with multiple sellers. Cards arrive in separate shipments over days or weeks. TopVault goals help you track what you ordered, mark items as they arrive, and record their actual condition, turning a messy set of envelopes into an organized record.

Step 1: Create a tracking goal ​

When you place an online order (or a batch of orders):

  1. Open the Goals tab.
  2. Tap Create goal.
  3. Name it something you will recognize later, like "TCGPlayer March 2026" or "SV Expansion Order."
  4. Add a description with any order-level notes: total cost, order numbers, expected delivery window.
  5. Leave completion mode off (flat mode) if you are tracking a one-time purchase with no fixed finish line, or toggle it on if you want to see a completion percentage as items arrive.
  6. Confirm creation.

Step 2: Add references for what you ordered ​

As you complete your purchase:

  1. Open the goal you just created.
  2. Search for each card you bought and add it as a reference.

Alternatively, if you bought many cards at once:

  1. Go to the Search tab.
  2. Search for each card and use multi-select to select all the items from your order.
  3. Tap Goals in the selection bar and choose your tracking goal.

Each reference in the goal represents a card you are expecting to receive.

Step 3: Wait for shipments ​

As packages arrive over the following days:

Mark an arrival ​

  1. Open the tracking goal.
  2. Find the card that arrived in the item list.
  3. Add the card to your collection, either from the goal view or by scanning it.
  4. Associate the new collection entry with the reference in the goal.

Record condition ​

When adding the card to your collection, note its actual condition. If you purchased cards listed as "Near Mint" but one arrives with edge wear, you can record that. If a card you received has been graded, add it as a graded item with the authenticator and grade details.

Remove fulfilled references ​

Once a card has arrived and you have added it to your collection and associated it with the goal, the reference is fulfilled. You can optionally remove the reference from the goal if you want the goal to reflect only what is still outstanding.

If you are using completion mode, associating owned items with references increases your completion percentage without needing to remove anything.

Step 4: Track what is still outstanding ​

At any point, open the goal to see:

  • References remaining: how many cards have not arrived yet.
  • Associated collectibles: how many cards you have received and logged.
  • Estimated value of remaining items: helpful for insurance or dispute purposes if a shipment goes missing.

If using completion mode:

  • Completion percentage tells you how much of the order has arrived.
  • Distinct items collected vs total gives you the exact count.

Step 5: Close out the order ​

Once all items have arrived:

  • Your goal should show all references fulfilled (either associated with owned items or removed).
  • The goal itself serves as a permanent record of the purchase: what you ordered, when it arrived, and the condition of each card.
  • You can keep the goal for your records or delete it if you prefer a clean goal list.

Handling problems ​

Missing or damaged cards ​

If a card arrives damaged or never arrives:

  • Leave the reference in the goal as unfulfilled. This makes it easy to see which items are still outstanding when contacting the seller.
  • Add a note to the goal description with details about the issue and any dispute or refund information.

Wrong card received ​

If you receive the wrong card:

  • Do not associate it with the reference in the goal.
  • Add the incorrect card to your collection if you are keeping it, but do not link it to the tracking goal.
  • The original reference stays unfulfilled until the correct card arrives.

Tips ​

  • One goal per order batch keeps tracking manageable. If you place orders weekly, create a new goal for each round.
  • Use the description field to store order numbers, seller names, and tracking numbers.
  • Flat mode works well for one-time orders where you just want a checklist. Use completion mode if you want the percentage view.
  • Check estimated values for the outstanding items if you need to file a dispute. TopVault's market data gives you a defensible number.
  • This approach works for any online source: eBay, Mercari, direct sellers, local group buys. The workflow is the same regardless of where you purchased.